Export the Basics First
Payroll questions usually get easier when the record is simple. Start with the dates, clock times, breaks, total hours, and pay period.
If you work multiple jobs or locations, include that detail too. It prevents two similar shifts from being mixed together.
Add Context Without Overloading It
A good export should be clear, not noisy. Add notes only where they explain something unusual, such as a missed punch, an interrupted lunch, a shift swap, or an overtime approval.
If the export is for your own records, you can include estimated pay. If it is for payroll, focus on the hour record unless they ask for more.
- Employee name if needed
- Pay-period dates
- Work date
- Start time
- End time
- Break minutes
- Total paid hours
- Job, location, or department
- Notes for exceptions
Keep a Copy for Yourself
Any time you send hours to payroll or a supervisor, keep a copy. If there is a question later, you will know exactly what you sent and when.
That copy also helps you compare the final pay stub against the hours you reported.
Why Exports Beat Screenshots
Screenshots can help in a pinch, but they are harder to total, search, and organize. A structured export is easier to review and easier to store.
When your record is organized by pay period, it becomes much faster to answer payroll questions.
Shift Log+ helps you keep searchable shift history and export work-hour records when you need them.
Frequently Asked Questions
What should a work-hour export include?
Include dates, start and end times, break minutes, total hours, job or location, overtime notes, and the pay period covered.
Should I send estimated pay with my hours?
Only if it is useful for the situation. Payroll may need hours first, while your own records can include estimated pay for comparison.
Can Shift Log+ export work-hour history?
Yes. Shift Log+ is built to keep and export shift records for your own records or payroll conversations.